Use case · Mechanical engineering
In mechanical engineering the knowledge sits in drawings, inspection reports and emails about machines delivered twelve years ago. When a customer calls because a part needs remaking, the filing decides whether that takes half an hour or two days.
Usually the process accepted fastest
What is different here
Commission number, serial number, year of build. But the filing grew by project, by year or by employee - and that connection appears in no folder name.
There are almost always several versions, and the one that was built is rarely the last. In mechanical engineering an answer without the revision is not an answer.
Inspection reports, acceptance records, supplier certificates - scanned, often skewed, sometimes annotated by hand. A classic full-text search finds nothing there.
If yours is not listed, that is not an exclusion. Where no interface exists, we build one - that is the most demanding part and it is our trade.
In mechanical engineering the question is almost never “where is the file” but “which revision was built”. An answer without a source is therefore worthless.
The difference
A person does itThe system does it
How it runs today
How it would run with us
What it gets you
Where it does not fit
If the records contradict each other, the search makes that visible - it cannot resolve it. Sometimes that is the actual finding.
In mechanical engineering the question is almost never “where is the file” but “which revision was built”. An answer without a source is therefore worthless. Whether it pays for you depends on your volume - the audit establishes that.
Yes. The ones listed are those we most often meet in mechanical engineering - a list, not a precondition. Where no interface exists, we build one.
Read access to the archives that are to be searched - network drive, mail archive, DMS. A permissions rule: who may see which records. The system adopts it, it does not work around it. A dozen typical everyday questions as touchstones. Nothing more is needed to start.
On 50 prepared questions, at least 85 % come back with an answer and a correct source. Every answer names the document it came from - no source, no answer. Nobody sees records through the search that they could not open directly.
3 to 5 weeks, depending on the state of the filing.
Pure enquiry runs independently, because it changes nothing. Anything that creates or sends a document is a different process.
If the records contradict each other, the search makes that visible - it cannot resolve it. Sometimes that is the actual finding.
This page shows the fit in mechanical engineering. The process itself is sector-independent - what matters is whether it repeats.
Document search in generalYou tell us where your time goes. We put it in writing: what is worth automating, and roughly what that costs.
