Use case · Industrial suppliers
At a supplier, every part carries a chain of documents: initial sample inspection report, material certificate, release, revision status. When the customer audits or complains, that chain has to be available within hours - and it sits in four systems.
Usually the process accepted fastest
What is different here
Initial sample inspection reports, material certificates to EN 10204, process releases. Whatever cannot be evidenced counts as not done, regardless of whether it was.
Customer drawings change, and with them the releases. Which revision applied to which batch is the first question asked in a complaint.
Their own portal, their own numbering logic, their own forms. The same information therefore exists several times over and in different shapes.
If yours is not listed, that is not an exclusion. Where no interface exists, we build one - that is the most demanding part and it is our trade.
At a supplier, document search is a liability matter. What cannot be found within hours in an audit does not exist as far as the auditor is concerned.
The difference
A person does itThe system does it
How it runs today
How it would run with us
What it gets you
Where it does not fit
If the records contradict each other, the search makes that visible - it cannot resolve it. Sometimes that is the actual finding.
At a supplier, document search is a liability matter. What cannot be found within hours in an audit does not exist as far as the auditor is concerned. Whether it pays for you depends on your volume - the audit establishes that.
Yes. The ones listed are those we most often meet at industrial suppliers - a list, not a precondition. Where no interface exists, we build one.
Read access to the archives that are to be searched - network drive, mail archive, DMS. A permissions rule: who may see which records. The system adopts it, it does not work around it. A dozen typical everyday questions as touchstones. Nothing more is needed to start.
On 50 prepared questions, at least 85 % come back with an answer and a correct source. Every answer names the document it came from - no source, no answer. Nobody sees records through the search that they could not open directly.
3 to 5 weeks, depending on the state of the filing.
Pure enquiry runs independently, because it changes nothing. Anything that creates or sends a document is a different process.
If the records contradict each other, the search makes that visible - it cannot resolve it. Sometimes that is the actual finding.
This page shows the fit at industrial suppliers. The process itself is sector-independent - what matters is whether it repeats.
Document search in generalYou tell us where your time goes. We put it in writing: what is worth automating, and roughly what that costs.
