Use case · Logistics
In logistics you do not check invoices, you check billing: freight rates, tolls, demurrage and surcharges rarely appear on the invoice the way they were agreed. At thousands of consignments a month, manual checking is effectively a spot check.
The process that pays for itself fastest
What is different here
There is no purchase order to compare with, but a tariff agreement with zones, weight bands and surcharges. Checking is recalculation, not matching.
Diesel, toll and seasonal surcharges are adjusted monthly and often apply retrospectively. Whether the right rate was applied is known only by someone who knows the state of play on the consignment date.
Line haul, local delivery, handling, customs - the same consignment produces line items at several service providers. Double charging only shows up if someone looks across all the documents.
If yours is not listed, that is not an exclusion. Where no interface exists, we build one - that is the most demanding part and it is our trade.
In transport you check against a tariff, not against an order. Invoice checking here is an arithmetic task - and that is exactly what scales best.
The difference
A person does itThe system does it
How it runs today
How it would run with us
What it gets you
Where it does not fit
With very small document volumes the effort does not pay. Below roughly 300 documents a month the saving is smaller than the upkeep.
In transport you check against a tariff, not against an order. Invoice checking here is an arithmetic task - and that is exactly what scales best. Whether it pays for you depends on your volume - the audit establishes that.
Yes. The ones listed are those we most often meet in logistics - a list, not a precondition. Where no interface exists, we build one.
A mailbox or folder where the documents arrive - email, scan, portal. Read access to orders and delivery notes; without them there is nothing to check against. The posting logic in writing, once: which cost centre applies when. Nothing more is needed to start.
Across 200 real documents, supplier, purchase order and cost centre are matched correctly in at least 95 %. Every discrepancy between invoice and order ends up in the clarification loop, not in the ledger. No posting without a reference to the document it came from.
3 to 5 weeks, depending on the number of document formats.
The unambiguous part runs through. Anything with a discrepancy, a missing order or an unusual amount goes to a person - together with the reason why.
With very small document volumes the effort does not pay. Below roughly 300 documents a month the saving is smaller than the upkeep.
This page shows the fit in logistics. The process itself is sector-independent - what matters is whether it repeats.
Invoice processing in generalYou tell us where your time goes. We put it in writing: what is worth automating, and roughly what that costs.
